FUNDING RULES

Rules and regulations for the USG funding process come from three primary sources, in order:

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  1. The University Administration;

  2. The Undergraduate Student Government Bylaws;

  3. The Appropriations & Finance Committees.

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In order to receive funding, it's important that you understand the rules pertaining to your organization. 

PROHIBITED EXPENSES

There are many categories of expenses which the University specifically prohibits USG from funding. These include:

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  1. Flowers and live plants 

  2. Expedited shipping, production, or processing fees

  3. Gifts and/or gift certificates 

  4. Donations to charitable organizations and to their events 

  5. Parking fines 

  6. Appropriations for a political campaign (candidates and causes) 

  7. Appropriations for legislative lobbying efforts 

  8. Activities that discriminate on the basis of race, religion, sex, or sexual orientation 

  9. Grants, scholarships, cash rewards, tolls or charges, and gift cards 

  10. Office supplies and postage 

  11. Awards, trophies, certificates, and plaques for membership recognition 

  12. Donations for charitable events 

  13. Sports activities covered by the club sports account (Student Recreation Center and Sports Club Association) 

  14. Membership dues (individual and organizational for fraternities, sororities, and other campus organizations) 

  15. Capital goods that do not support the purpose of the organization 

  16. Purchase of or reimbursement for alcoholic beverages 

  17. Expenditures which do not explicitly fall under “AREAS TO BE FUNDED” unless approved by the Undergraduate Student Government executives and advisors 

  18. Expenditures that are not in compliance with all University policies and procedures, including those enacted by University Student Initiatives. 

  19. Meals or food that cost $25 or more, per person

  20. Any expenses related to academic projects students will earn class credit for including presentations or events surrounding a project. (Academic based clubs may still be funded for events but must explain that the event is not for class credit - clubs found being dishonest about this can be suspended from applying for appropriations at the discretion of the Appropriations Committee)

  21. Welcome Events that are considered socials at the discretion of the Appropriations Committees

For a full list, visit http://www.asu.edu/aad/manuals/fin/fin401-03.html.

 

ASU cannot pay for these items, even if they have been approved to be funded by USG. If you have any questions about whether or not a particular expense is prohibited, please contact us.

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USGT BUSINESS OFFICE - SLACK CHANNEL

Do you ​have a question for the USGT Business Office on how to spend your approved budget funds?

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You can now contact them without calling or sending an email!

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On Slack, click “+” next to “Channels”. Click “Browse channels” and search #usgtbusinessoffice. Click “Join”.

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