TRAVEL & PROFESSIONAL DEVELOPMENT FUNDING
Undergraduate students participating in a degree-granting program on the ASU Tempe campus are eligible for assistance from the USGT Finance Committee to help with their professional and academic growth. Examples have been prep courses and upgrades in linked in profiles.
These grants should not be used to cover all expenditures, but rather as an addendum to help offset the overall cost of travel, hotel, conference, and competition fees. The USGT Finance Committee will not provide any advances or consider applications for travel or activities that have already taken place. This funding will be reimbursement only.
If you are accepted and are unable to utilize the funds you have been granted, you must advise the USG finance committee so that the funding can be reallocated to another student or club. Failure to do so may result in ineligibility in the future.
DATES AND DEADLINES
Fall 2022 Travel and Professional Development Funding Budget Request in SunDevilSync:
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Opens: July 1, 2022
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Closes: October 21, 2022
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All paperwork due: December 2, 2022
Spring 2023 Travel and Professional Development Funding Budget Request in SunDevilSync:
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Opens: December 5, 2022
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Closes: March 17, 2023
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All paperwork due: April 28, 2023
TYPES OF REQUESTS ACCEPTED
-Go through SunDevilSync and do the application, if approved you will receive further instruction.
IN PERSON TRAVEL due six (6) weeks before the event (RESTRICTIONS)
- Travel must occur within the Academic Year.
- Travel will not be approved if the event is after December 2, 2022 (fall) or April 28th, 2023 (spring) or the application is received after October 21, 2022 (fall) or March 17, 2023 (spring).
- Required that purchases are not made until a trip request is submitted in Concur.
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No “Business or First Class” - only coach/economy class
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Students cannot use ASU airfare card (book in concur)
A VIRTUAL CONFERENCE FEE due one month before event
- Conferences must occur within the Academic Year.
- Your application will not be approved if the event is after December 2, 2022 (fall) or April 28th, 2023 (spring) or the application is received after November 4, 2022 (fall) or April 1, 2022 (spring).
OTHER EXPENSES due within 10 days of purchase
- Please keep in mind the last days to submit your application above.
Only for Council of Presidents:
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Uber, Lyft, taxi allowed; max gratuity of 20%
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Meal reimbursements (no alcohol)
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Receipts required for expenses over $50
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Not placed on ASU travel card
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Daily allowances will be auto-calculated in Concur based on city → no receipts needed for x>$25 per meal
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GENERAL GUIDELINES - APPLICATION
Expense must exhibit clear relevance to the student’s academic and/or professional pursuits
Students must apply on an individual basis
Max amount awarded to each student is $500 per academic year
Max amount awarded for one conference is $2,000 regardless of number of applicants
Professional Development Student Programs are also capped at $2,000 per group (clubs, student groups etc.)
*If awarded purchase/s must be made within two weeks of receiving this award letter and all documentation must be submitted within a month*
Other guidelines:
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Generally, ASU Trip requires that airfare be booked in Concur, however that is not the case for travel booked using USGT funds. Students should not use the ASU Travel Card to book their airfare.
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In-state travel doesn't require ASU Student Travel profiles to be set up in Concur. Please have students send completed RFF and conference brochures prior to travel. Precept can be sent after (within 10 days).
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RESTRICTIONS → No rental cars, rental car fuel, Lyft/Uber, taxi. No daily allowances (per diem) for meals. Airfare must be booked “coach” or “economy” class; “Business” or “First” class is not allowed.
MORE QUESTIONS?
Do you have questions about how this grant can support your organization or on the
application criteria?
Contact the USGT Finance Committee
Finance Chairs: TBD
Do you have questions about receiving funding from multiple sources or on the process after
your funding is approved?
Contact the USGT Business Office: Brandon.Vowell@asu.edu and Danielle.Teso@asu.edu